Internship Agreement & FAQ
Internship Agreement Instructions
Ideally, all forms will be completed and processed by the department and Office of Experiential Learning prior to the start of a student's internship. Nevertheless, the student may begin work as long as an Internship Agreement is in process and has a reasonable expectation of approval. The Department Internship Coordinator is responsible for the completion of all of the following forms though the completion may be facilitated by the student.
The Internship Agreement is a legal agreement that protects the Internship Provider, the University and the intern. Each company that a BYU student interns with for credit needs a current, signed Internship Agreement. To verify if there is a current IA access the Internship Agreement Database and search for the Internship Provider. If a current agreement does not exist, the Internship Agreement is to be filled out by the Internship Provider (the organization) who will sign on page three by an "Administrator or Responsible Office". Send all completed Internship Agreements to the Office of Experiential Learning and Internships (email@example.com). A copy of the Internship Agreement will be available in the Internship Agreement Database. A copy of the executed agreement will be emailed to the internship provider and the department internship coordinator (as identified on the first page in the contact area).
(Note: If the provider is already listed in the database, the Internship Agreement does not need to be completed again unless the provider would like to update their information on file.)
Frequently Asked IA Questions
- How do I know if an Internship Provider has signed a Internship Agreement? Access the Internship Agreement Database and perform a search for the Internship Provider. Sometimes it is best to only search for parts of an Internship Providers name and find more potential matches. Currently, both domestic and international agreements are on the same database. Additionally, you are welcome to call the Office of Experiential Learning at 422-3337 and we will perform a search for you.
- What is the procedure if an Internship Provider would like to modify BYU's Internship Agreement? If the Internship Provider would like to modify the Internship Agreement, the provider should either redline the Internship Agreement or submit an alternative agreement (typically written by the Internship Provider's legal department) and send an electronic version of the modified contract to the Office of Experiential Learning for approval. Because the Office of Experiential Learning (firstname.lastname@example.org) must seek approval for most modified agreements from the university's legal department, the process usually takes two weeks. It may be longer if several revisions are required to satisfy all parties.
- What should be done if the Internship Provider requires that the student have a criminal background check and/or drug screen prior to starting the experience? Many departments place the responsibility of obtaining and paying for the appropriate checks and screenings in these situations on the student. For more information, click on the Resources for Obtaining Background Check and Immunizations link under the ICHS Documents heading in Internship Forms.
- Is the Internship Agreement necessary? The university's legal council has designed the Internship Agreement to protect the University, student, and Internship Provider against any malpractice incidents or other issues that may endanger any party involved or lead to law suits.
- Is the Internship Agreement available in any other languages? The Office of Experiential Learning currently has the Internship Agreement in English, French, German, Traditional Chinese, and Simplified Chinese available at the International Internship Agreement and Forms section. If you need the Internship Agreement in additional languages, please contact the Office of Experiential Learning for information.
- What liability insurance does the university provide? The university provides liability insurance for each student who serves an internship to cover damage or harm caused by the student. The insurance covers up to $1,000,000 per student, per occurrence, $3,000,000 in the aggregate. The liability insurance, however, is only in effect when both the Experience Provider and the university have signed the Internship Agreement, and the student is enrolled for credit.
- Do all of the legal forms have to be completed before the student begins his or her internship? Ideally, agreements should be signed and filed with the Office of Experiential Learning prior to the start of a student's internship. Nevertheless, university legal counsel has stipulated that the student may begin work as long as the student is enrolled in an internship course and the contract is in progress and has a reasonable expectation of approval.
- What is the Internship Provider liable for in accidents and other incidents? The Experience Provider is responsible for providing Workers' Compensation and/or other employment benefits to the student to the extent required by law. Although the law differs from state to state, a general rule of thumb is that if the employer is paying the student, Worker's Compensation will be in effect. If the employer is not paying the student, then the university's insurance will cover accidents. This is only a general rule-of-thumb. For more precise information, please refer the provider to his or her state's Workers' Compensation program.
- If a student is auditing an internship class, is he or she covered by the Internship Agreement and BYU's insurance policy? No. The Internship Agreement only covers students who are enrolled for academic credit.