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Internship Course Set-Up

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If departments or colleges would like to create a new internship course, they can create and submit a new course proposal. The cycle for reviewing curriculum at the UCC begins in September and concludes in December. Programs will also need to submit a program change proposal to indicate how the new course will fit in with the existing curriculum. New courses are proposed through the Kuali Curriculum Management system. If the new internship course is approved, programs will add the new course in Course Dog. You may find required forms and information about this process here.

In order for the Internship Registration and Management System to seamlessly coordinate with AIMS/MyMap, the following course conditions need to be in place.

1. The course number should be compliant with numbering approved in the University Handbook and Internship Policy:

Reserved Numbers:
199R, 299R, 399R, 496R, 599R. 688R - Internships

2. Students are made aware of the Internship Application requirement when they view the internship course in Class Scheduling and see the Note: An Approved Internship Application is required before add the internship course to their schedule. The Internship Application link in the 'notes' section of a course is called a course header and is added in AIM. They appear as a Note in MyMap in the area above the list of sections. If a course header needs to be added or modified, please email reg-sched-super@byu.edu .

3. The internship course registration method needs be set as a 'O' method. This is managed in Course Dog. When the registration method is an 'O', only students with an approved internship application may enroll in the internship course.

4. An Internship limitation needs to be set on the section, this is managed in Course Dog

The above noted items do not need to be done in any sequence, but all should be done before students start registering. The course level items (#1 & 2) typically only need to be set once on AIM but the items in Course Dog (#3 & 4) will need to be checked for accuracy every semester.

The M-Internship Course type in AIM does not affect the actual class settings, it is only there to distinguish the course as an internship. It is the limitation built out on the section in Course Dog that prevents students from adding the class without approval.

If you have any questions or need assistance, please contact Class Scheduling at Ph: 801-422-0999, email classscheduling@byu.edu, or visit their website here.