COVID-19 Internship FAQs
Read AAVP John Rosenberg's full statement below concerning Fall 2020 internships.
July 1, 2020 3:50 PM
Fall semester 2020 internships are permitted if the following requirements are met:
- Internship experience is domestic.
- Internship Provider signs the Internship Master Agreement with Addendum One, or the Addendum One, if there is a valid Internship Master Agreement in place.
- Student signs the COVID Waiver & Assumption of Risk.
Questions & Answers
Toggle ItemCurrent Student Interns
May students discontinue their internship due to safety concerns?
If either the internship provider or the student wishes to terminate the internship before it is completed because of safety risks associated with COVID 19, the internship may be terminated and the student may be able to make up incomplete internship work in a subsequent semester. Supervising faculty will help any students who are unable to defer internship work to another term or semester (because they are relying on their internship to partially satisfy immigration status, graduation requirements, financial aid criteria, etc.) by making necessary and reasonable accommodations, including alternative assignments or experiences, that allow the student to receive internship credit for the semester or term in which they were originally enrolled.
What should paid student-teachers do if their internship school has closed?
Students should contact their program coordinator. If students do not know who their program coordinator is, please call the Education Advisement Center at 801-422-3426.
Toggle ItemInternational Students
Can international students do an in-person, onsite internship experience?
International students may be exempted from the internship suspension in accordance with John Rosenberg's Summer Term 2020 Internship Statement.
International students on an F-1 visa need to make sure that they are compliant both with BYU and governmental regulations. On the BYU side it is preferred that students only do on-campus work or employment experiences that allow them to work remotely and safely. On the government side, any off-campus experience still has to be directly related to your field of study AND tied to your curriculum (8 CFR 214.2(f)(10)(i)). If you have found an internship that requires you to be onsite you may qualify for the Summer Term internship suspension exemption. Please follow all the additional guidelines listed here: Summer Term 2020 Internship Statement. Please remember that if you are ever questioned by the government about your work experience you will be required to prove the two regulatory facets mentioned above.
Please also note that this does NOT exempt you from getting approval for Curricular Practical Training for all off-campus employment. You must apply at https://ist.byu.edu and get your new I-20 with the approved work noted on it BEFORE you begin employment for spring or summer. Failure to do so is a violation of your visa status.
For up to date information, please visit the International Student and Scholar Services Office at https://iss.byu.edu/content/covid-19-answers-frequently-asked-questions
Toggle ItemGraduating Students
If a student is graduating and needs the internship course credits and a final course grade to graduate, what should they do?
Supervising faculty may be able to help any students who are unable to defer internship work to another term or semester (because they are relying on their internship to partially satisfy immigration status, graduation requirements, financial aid criteria, etc.) by making necessary and reasonable accommodations, including alternative assignments or experiences, that allow the student to receive internship credit for the semester or term in which they were originally enrolled. Contact your department internship coordinator.
Toggle ItemWashington Seminar
Is the Washington Seminar program currently operating?
Out of an abundance of caution The Barlow Center has been closed and will not be available as a residence for Fall 2020 semester. For questions, please contact Ms. Lisa Peck (firstname.lastname@example.org) or Mr. Scott Dunaway (email@example.com).
Read a letter from Scott Dunaway, the Washington Seminar Director July 13, 2020.
Dear Washington Seminar Students,
I am sad to report to you that we will not be able to have students living in the Barlow Center during the Fall 2020 semester due to our concern for the safety and well being of students who may become exposed to the COVID-19 virus.
Our plan is to shift to a remote program. The Friday class and briefings will be held online using Zoom. However, we will not be able to have the normal excursions or other activities that have been part of the Washington Seminar in the past. Those of you who choose to remain on the program will need to see if your internship provider will permit you to do the internship remotely or you will need to find housing on your own in the D.C. area so you can report to their office for work. Because of this change, you have several options moving forward.
Remain on Washington Seminar
Those with secured internships will need to contact your work supervisor right away to see if working remotely is an option. I recommend you and I talk before you do. If you have not secured an internship, you should see if working remotely is an option for the internships you are applying to. If the internship provider will not permit a remote internship, you will need to secure housing on your own in the D.C. area and the internship provider will need to sign BYU’s new Internship Master Agreement and you will need to sign the new Student Indemnification document. I will discuss these requirements further with those who choose to remain on the program. Also, our office can provide you with information about housing possibilities in the D.C. area. If you are working remotely, you can remain in your current housing and need not worry about the new Internship Master Agreement or Indemnification form. Students who remain on the program can apply for a Washington Seminar grant. The credit and coursework will remain much the same as has been explained to you. There may need to be some adjustments to accommodate the new arrangements. Professor Goodliffe will have those for you as soon as possible.
Law students should contact Professors Nelson or Hernandez about your requirements for the externship and coursework. I have spoken with both of them and they are supportive of making the changes I have outlined work for you.
Defer your participation to Winter or Spring-Summer 2021
You can choose to defer your participation to one of the two semesters following this Fall semester. You will have a place on the program and in the Barlow Center assuming you have a secured internship. If you don’t have a secured internship, you will continue to have provisional admission status—the same as the status you currently have on the program. Your $200 program deposit will be transferred and held for that semester. Be aware that we cannot predict with certainty that the Washington Seminar will be held either of those semesters. We will do our best to make that happen, but all depends on the status of COVID-19 in the D.C. metro area.
Withdraw from Washington Seminar
You can withdraw from the Washington Seminar for any reason and we will refund your $200 deposit. Those of you who have secured an internship should let your internship provider know as soon as possible that you will not be participating with program. Please continue to copy me on all correspondence you have with any internship provider.
So that we can make plans for Fall semester, please let me know as soon as possible which option you are planning to take, particularly if you have decided to withdraw from the program. I understand that some of you may not know for sure what you will do. It will help if you can at least let me know that and what the factors are that will affect your decision.
J. Scott Dunaway, Assistant Dean and Washington Seminar Director
Toggle ItemInternship Without BYU Credit
May students participate in an internship experience without enrolling in an internship course?
Students who have secured internships and job opportunities that are not for credit and are not part of the university academic program may choose to accept and fulfill those opportunities if they wish and if the internship provider is still willing to provide the internship experience. However, students who elect to continue with a not-for-credit internship experience do so at their own risk, and they assume responsibility of evaluating and accepting any coronavirus infection risk inherent in the internship experience.
Toggle ItemFederal Financial, BYU Scholarship, T Grades
May students receive a T grade for their internship course if they have received a Pell Grant, Financial Aid, or Scholarship?
If students receive T grades for an internship Winter semester, and have received federal aid (Pell grant and federal loans) or a BYU scholarships, they will not be negatively affected as long as the student and internship coordinator can document the student has been actively participating up to this point.
- Students who have internship credit along with other classes at BYU will not lose any Pell grant or loans if we can document participation any time during the semester.
- Students who only have internship credit this semester needed to attend/participate until at least the 60% point of the semester to not repay any federal aid. Fortunately, the 60% date for the semester was 3/10/20 which means they don’t have to repay any federal aid if they’ve been participating until now.
- When reporting T grades for Winter 2020, please enter the last date of participation also. If the student has been participating in the internship until now, you can put 3/12/20 as the last date of participation (or a later date if still actively interning).
- If there’s a T grade without a date, a financial aid processor will individually email professors and internship coordinators asking for the same date so please just enter it when giving a T grade.
- Participation includes any academically related activities including communication with the internship coordinator or professor during the semester relating to the internship, turning in an assignment, participating at the internship, etc.
- T grades count as a grade and do not negatively impact BYU scholarships
Summer term 2020 internships were only approved only if one or more of the following exemptions applies to the student:
- On-campus (March 19, 2020)
- Remote (March 19, 2020)
- Visa status requiring an internship (June 22, 2020)
- An in-hand offer for full-time employment that requires a preparatory internship. (June 22, 2020)
The statements below explain the details of each exemption to the internship suspension for the Spring and Summer 2020.